COVID-19 Decision Brainstorm

COVID-19 update: this Thursday, 3/12 (by EOD) we will make a decision on one of these four options:

No change
Reschedule to summer
Go virtual
Reschedule to March 2021

Refunded ticket cancellation can be requested for any of the below options here or by emailing support@nerd.ngo

	Attendees	Speakers	Sponsors	Volunteers	Hackathon

	Attendees	Speakers	Sponsors	Volunteers	Hackathon
No change	Each receives sanitizer and prevention instructions Many attendees may cancel Food orders reduced by ~50%? Boxed lunches both days? Cancel Party?	Each receives sanitizer and prevention instructions Some sessions may change	Each receives sanitizer and prevention instructions	Each receives sanitizer and prevention instructions Reduced registration effort? Self-service? All surfaces are wiped down between sessions/hourly.	Each receives sanitizer and prevention instructions
Reschedule to summer	No changes other than date change Attendee numbers may change	No changes other than date change Some sessions may change.	No changes other than date change	No changes other than date change	No changes other than date change
Go virtual	Documented here Attend session by clicking Zoom link	Documented here Give session by clicking Zoom link	Documented here Join session by clicking Zoom link We could let Booth eligible Sponsors pick a number of sessions to join and interact with the audience in the first 10 minutes? Coupons to give out for for Lunches, Coffees, Swag?	Documented here Start session by clicking Zoom link, speaker presents Zoom room for registration? Virtual Swag at https://shop.nerd.ngo with coupons to virtual attendees?	Cancelled? Or, go ahead separately? Up to Chad?
Reschedule to March 2021	No changes other than date change Attendee numbers may change	No changes other than date change Some sessions may change. Follow up CFP?	No changes other than date change	No changes other than date change	No changes other than date change
Combined: Dates kept, virtual available, secondary followup event planned for Summer	Non-virtual attendees, each receives sanitizer and prevention instructions Food orders reduced by ~50%? Boxed lunches both days? No appetizers at party? Virtual attendees will attend session by clicking Zoom link	Non-virtual speakers, each receives sanitizer and prevention instructions Some sessions may change, ones that don’t make sense to have a virtual options could be rescheduled to summer, or simply at speakers request. Virtual speakers give session by clicking Zoom link	Non-virtual sponsors, each receives sanitizer and prevention instructions We could let Booth eligible Sponsors pick a number of sessions to join and interact with the audience in the first 10 minutes? Coupons to give out for for Lunches, Coffees, Swag? Sponsors are automatically also sponsors of the Summer event.	Each receives sanitizer and prevention instructions All surfaces are wiped down between sessions/hourly. Reduced registration effort? Self-service? Zoom room for registration? Start virtual session by clicking Zoom link, speaker presents Virtual Swag at https://shop.nerd.ngo with coupons to virtual attendees?	Cancelled? Rescheduled? Or, go ahead separately? Up to Chad?